Contacts

Managing Authority
67, William Gladstone Str.
1000 Sofia
Fax: +359 2 988 4820

ope@moew.government.bg
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Simulation

1. The Managing Authority (MA) develops Guidelines for Application and Application Forms.

2. The Beneficiary fills in:

- Application Form - brief description, duration, budget and objectives of the project proposal

- Attaches the required documents to the Application Form: documents on property of the terrains on which construction works shall be carried out, permits following the environmental legislation /EIA, NATURA 2000, IPPC, discharge etc. / preliminary design, working design, financial analysis etc.

3. The Beneficiary submits the Application Form to the Ministry of Environment and Water (MOEW) within the deadline fixed in the Guidelines for Application.

4. The MA, Cohesion Policy for Environment Directorate within the MOEW, receives the project proposals, registers them and examines if they are submitted within the fixed deadline.

5. After expiration of the fixed deadline for application, the MA submits the project proposals to the Intermediate Body (IB), EU Funds for Environment Directorate within the MOEW.

6. The Head of the IB appoints an Evaluation Commission.

7. There are three stages of project evaluation under Operational Programme Environment following the project evaluation criteria approved by the OP Monitoring Committee:
- Administrative evaluation - if project proposals meet the required format and if all required documents are submitted.

- Admissibility evaluation - if the applicant is admissible to receive financing under OP.
- Technical and financial evaluation.

8. After evaluation is completed, the Head of the IB develops a written statement based on the Report of the Evaluation Commission and submits it to the Head of the MA.

9. The Head of the MA decides:
- to approve the Report of the Evaluation Commission;

- to return the Report for reconsideration pointing out the motives;
- to reject the Report and to terminate the procedure.

10. Approved projects are submitted to the OP Project Selection and Coordination Committee (PSCC). Following the OP the PSCC consists of representatives of the MA, the IB, representatives of specialized departments within the MOEW, as well as line ministries/institutions of relevance for the OP, such as the Ministry of Finance, the Ministry of Agriculture and Food, the Ministry of Regional Development and Public Works, the Ministry of State Administration and Administrative Reform, etc. OPE is the only operational programme having such an interinstitutional structure involved in project selection.

11. The PSCC performs coordination of projects to be financed under the Operational Programme aimed at avoiding double financing of projects.

12. The PSCC develops a report and a list of projects to be financed and submits them to the Head of the MA who makes a decision on the report and on the projects to be financed.

13. After all procedures are completed, the IB develops a draft contract for financing with the Beneficiary and submits it to the Minister of Environment and Water for signature.

14. The Beneficiary opens selection procedures in relation to activities included in the project following the Public Procurement Act.

15. The Beneficiary signs contracts on construction, construction supervision, design, financial and other consultant services.

16. The Contractor carries out activities under the contract and submits invoices to the Beneficiary. The Beneficiary verifies expenditures, makes payments, fills in request on reimbursement and submits it to the IB.

17. The IB verifies the submitted documents and invoices by the Beneficiary and if all expenditures are eligible for reimbursement under the Operational Programme the IB submits the documents to the MA.

18. The MA carries out an overall verification of the submitted requests for funds and submits them to the Certifying Authority, National Fund Directorate within the Ministry of Finance.

19. The Certifying Authority verifies the requests and in case of approval transfers limits to the OPE and declares the incurred expenditures to the European Commission. In case of approval the EC reimburses the expenditures to the country.

20. The IB transfers funds to the Beneficiary for the incurred expenditures.

21. The Beneficiary is responsible for the project development, for the selection of contactor, for the control over the technical and financial implementation of the project.

22. The MOEW /the MA and the IB/ verifies incurred expenditures, examines if the technical implementation corresponds to the approved project and if all procedures under the Public Procurement Act have been followed.

23. The MA and the IB independently implement different procedures related to project selection. The Beneficiary carries out the selection of contractor under the Public Procurement Act. At the same time, there are procedures envisaged for control over the decisions taken and over the activities and payments made.

24. The Minister of Environment and Water signs only the contract with the Beneficiary after the project has passed all stages of selection.

The Minister of Environment and Water is not sole manager of the EU Funds under OPE but he has rather established programme implementation and management system fully in compliance with EC rules and regulations. The system does not allow unchecked or unsubstantiated decisions or interference in the work of the structures responsible for the programme management. The selection of projects for financing is based on the evaluation of two independent bodies - Evaluation Commission and Project Selection and Coordination Committee.